Evidence-first approvals: attach the right documents before approval

Approvals fail when approvers are asked to decide without evidence.

They then do one of two things:

• approve blindly (risk)
• block approvals and ask for documents in email threads (delay)

Start here:

• po approval workflow dubai
• document management software dubai

The evidence-first rule

Before an approval can proceed, the record must have:

• the “why” (rationale captured on the record)
• the “what” (scope, amounts, line items)
• the evidence (attachments that support the decision)

If evidence is optional, it will not exist when disputes happen.

What to require for common approvals

PO approval:

• quote comparison evidence (where required)
• vendor quote attachments
• any exception justification

Payment approval:

• receipt evidence (GRN, acceptance)
• invoice and payment proof

Next steps

If your approvals feel slow, fix prerequisites:

• document management software dubai
• procurement approval matrix template