Glossary

A review and authorization step required before certain actions can be completed. Ensures proper oversight of key operations.

A reusable bundle of materials and labor for a standard work item. Assemblies speed up BOQ creation with consistent specifications.

A chronological record of all changes to a document or record. Shows who made changes, when, and what was changed.

The decision to accept a vendor's quote for specific line items. Once awarded, a Purchase Order can be created.

Also known as: Bill of Quantities

Bill of Quantities. A detailed list of materials, labor, and costs required for a project. Used for estimation and cost tracking.

Also known as: COA

The organized list of all accounts used in the accounting system. Defines how transactions are categorized and reported.

Also known as: Goods Receipt, Receiving Note

Goods Receipt Note. A document recording the receipt of goods against a Purchase Order. Verifies what was actually delivered vs ordered.

Also known as: JE

A record of a financial transaction in the general ledger. Contains debit and credit entries that must balance.

Also known as: MR, Requisition

An internal request for materials needed for a project. Typically created by site teams or project managers to initiate procurement.

Also known as: PO

A formal document issued to a vendor authorizing the purchase of specified goods or services. Creates a binding commitment.

Also known as: Advance Payment Request

Request for Advance. A payment request created against a Purchase Order, typically for advance payments or progress payments before goods are fully delivered.

Also known as: Request for Quote

Request for Quotation. A document sent to vendors asking them to provide prices for specified items or services. Not a commitment to purchase.

A set of permissions that determine what a user can see and do in the system. Common roles include Admin, Manager, Procurement, Finance.

A delivery of goods from a vendor. One PO may have multiple shipments if goods are delivered in batches.

Also known as: Inventory Count, Physical Count

Physical verification of inventory quantities. Used to reconcile system records with actual stock on hand.

Also known as: Material Issue

The process of removing inventory from a warehouse to use on a project. Creates a record of materials consumed.

Moving inventory from one warehouse to another. Both warehouses are updated to reflect the movement.

A report listing all accounts and their balances at a point in time. Total debits should equal total credits.

A category of deliverables within a project (e.g., 1BR Apartment, Studio, Retail Unit). Combined with zones to calculate quantities.

Also known as: Value Added Tax, Sales Tax

Value Added Tax. A consumption tax added to goods and services. The system tracks VAT on purchases for reporting and compliance.

A payment made to a vendor for goods or services received. Can be linked to specific invoices, GRNs, or RFAs.

A price quotation submitted by a vendor in response to an RFQ. Contains item prices, quantities, delivery terms, and validity period.

A physical or virtual location where inventory is stored. Used to track stock levels by location.

A specific task or item of work in a BOQ. May contain materials, labor, and assemblies with associated costs.

An automated sequence of actions triggered by events. Used to automate repetitive tasks like quote extraction or notifications.

A physical area or section within a project. Used to organize BOQ items and track costs by location (e.g., Block A, Tower 1).