Procurement
End-to-end procurement cycle management
Overview
The Procurement module handles the complete purchasing lifecycle from material requests through vendor payments. It provides full traceability and helps you get the best prices through competitive quotations.
Key Features
- RFQ creation and vendor management
- Vendor quote comparison
- Award management
- Purchase order lifecycle
- Approval workflows
- Full traceability chain
Procurement Workflow
- 1Material Request: Site teams request materials needed
- 2RFQ: Create Request for Quotation and send to vendors
- 3Vendor Quotes: Receive and compare prices from vendors
- 4Award: Select winning vendors for each line item
- 5Purchase Order: Generate PO from awarded items
- 6Goods Receipt: Record delivered goods
- 7Payment: Process vendor payments
Features
RFQs (Request for Quotation)
RFQs are sent to multiple vendors to gather competitive pricing. Add line items with specifications, select vendors to invite, and set a response deadline. Vendors submit quotes which you can compare side-by-side.
- •Include clear specifications to get accurate quotes
- •Set realistic deadlines for vendor responses
- •Invite at least 3 vendors for competitive pricing
Vendor Quotes
After vendors respond to your RFQ, their quotes appear for review. The system extracts pricing using AI or manual entry. Compare prices, terms, and delivery dates before awarding.
- •Review all terms, not just price
- •Check vendor history and ratings
- •Note any special conditions or exclusions
Purchase Orders
Purchase Orders are created from awarded RFQ lines or directly for urgent purchases. POs are binding commitments sent to vendors. Track delivery and link to goods receipts.
- •Review PO details before sending to vendor
- •Set expected delivery dates
- •Use the approval workflow for high-value POs